Annual Meeting 2013
Online registration has ended – please email Alicia in the Conference Office at office@eastcoastconf.org
Agenda Resources
Click here to Download Full Delegate Packet
123rd Annual Meeting of the East Coast Conference
THE EVANGELICAL COVENANT CHURCH
- founded 1889 – Saturday, April 13, 2013
Christ Covenant Church, Harleysville, PA
Agenda # Proposed Agenda
Preparing Our Hearts to “Come About!”
1 Opening Worship Rev. Howard Burgoyne
Organization of the Meeting
2 Call To Order Rev. Peter Tullson, Moderator
a. Introduction of Annual Meeting Officers
b. Recognition of Hosts, Guests and Dignitaries
c. Delegate Instructions
d. Opening Prayer Pastors Jim & Cathy Stanley-Erickson
3 Adoption of Agenda
4 Committees, Appointments, Seating of Advisory and Honorary Delegates
5 First Report of the Credentials Committee
Partnership in the Conference Mission
6 Churches removed from the roster
6a Queenswest Covenant Church, Long Island City, NY (2003-2013)
6b United Covenant Church, Wilton, CT (1975-2013)
6c Prayer
Churches applying for membership in the Evangelical Covenant Church
7 Evergreen Covenant Church, Sanford, ME
State of the Mission
8a Greetings from the Evangelical Covenant Church Rev. Richard Lucco Executive Director for Ministry Development, ECC
8b Report of the Superintendent Rev. Howard Burgoyne
8c Report of the Director of Church Planting Rev. Jason Condon
8d Report of the Director of Congregational Vitality Rev. Kreig Gammelgard
Reorganizing for Mission
9 Vote on New Constitution and Bylaws – as Revised and distributed in 2012
Reports from the Field – Where God Is … ‘On the Move’
M – Multiply congregations
10a Drew Hyun, Hope Church NYC, Church Planter to Astoria, New York
O – Orchestrate ministries & networks
10b Pilgrim Pines Conference Center Update Rev. Dave Cairns
10c New England Seafarers Mission Update Rev. Steve Cushing
10d Hurricane Sandy Relief & Recovery Update Rev. Mike Carrion
V - Vitalize congregations
10e Pastors Ryan & Devyn Chambers-Johnson, CCC, Springfield, VA
E – Empower leaders
10f Report of Ministerial Association Rev. Timothy Olson
10g Presentation of Finalization Candidates for Permanent Credentials Rev. Nancy Ebner
10h Prayer for the Candidates
10i Women Ministries Association
Prayers from the Field – Where the Church is Laboring in the Harvest
11 Ask the Lord of the Harvest
Prayer
Funding the Mission
12 Financial Reports – 2012 (Capin Crouse Accounting Reviews – All Agencies)
12a East Coast Conference Russell Gocht, Treasurer (P&L Report, Balance Sheet, CTC Report)
12b Pilgrim Pines Conference Center Rev. David Cairns, Executive Director
12c New England Seafarers Mission Rev. Stephen Cushing, Executive Director
13 Second Report of the Credentials Committee
14 Presentation of the 2013-2014 Mission & Ministry Partnership Budget Rev. Howard Burgoyne (2013 Revised/2014 Proposed Budget, Budget Narrative)
Servant Leadership for the Mission
Elections to Conference Leadership
15 Report of the Board of Human Resources Mr. John Howell
Review of the Biographical Sketch of Nominees
Presentation of the Ballot and Prayer
Election
Honoring Faithful Service in the Mission
16 2013 “…on the MOVE” – Courageous Leadership & Compassionate Service Awards
16a Church Planting Missionaries to Tokyo, Japan Rev. Grant & Miho Buchholtz
16b Covenant Congregational Church, Jamaica Plain, MA Rev. Ben Kim
16c Great Lakes Conference – Hurricane Sandy Relief Teams Ms. Barbara Coslo
16d Prayer
Living Faithfull in the Mission
17 2013 Ministry & Mission Opportunities
18 CIC – Health Care Network Ms. Barbara Coslow
19 NPTS – opportunities for seminary studies Rev. Dr. Stephen Chester
20 CTC – Estate Planning & Investment Management Services Mr. Roger Turner
21 Christian Action Commission – Draft Resolution on Immigration Rev. Jose Humphreys (Espanol)
22 Recognition of Retiring Board Personnel
23 Tellers Report on the Election Results
24 Consecration of Class of 2013 Board Members
25 Appreciation to our Hosts, Presenters and Special Guests
Preparing to Go Forth in Mission
26 Invitation for the 124th Annual Meeting of the East Coast Conference (2014)
An invitation has been extended to the East Coast Conference to come to Connecticut on May 1-3, 2014 for the 124th Annual Meeting hosted by Trinity Covenant Church, Manchester, CT. 2015 will bring us to our Quasquicentennial (125th) Annual Meeting. In order to prepare a suitable celebration our Board is forming a Task Force to prepare in advance, and we welcome your suggestions for people to invite. We also have set the dates for April 9-11, 2015.
27 Board Requested Motion:
The Conference Board is authorized to review, attest and approve the minutes of the 123rd Annual Meeting of the East Coast Conference.
28 Board Requested Motion: the 123rd Annual Meeting of the East Coast Conference elects Rev. Howard Burgoyne, Rev. Jason Condon & Mrs. Susan Falcetta to serve as our delegates to the 2013 Annual Meeting of the Evangelical Covenant Church, and designates Rev. Kreig Gammelgard as an alternate delegate.
29 Adjournment & Closing Prayer
Schedule
Annual Meeting Schedule
Friday, April 12th
5:00pm Checkin beings for the Annual Meeting Delegates & Guests
5:30pm-6:45pm Dinner for all Delegates & Guests
7:00pm Worship & Celebration
Saturday, April 13th
8:00am Checkin begins/Coffee Hour & Gathering
8:30am Worship
9:00am Call to Order for the Business Session
12:30pm Luncheon for all Delegates & Guests
1:30pm Business Session concludes as necessary
FAQ
What is the Conference Annual Meeting?
The Conference Annual Meeting is the highest legislative body of the East Coast Conference, made up of representatives from Covenant churches throughout our conference stretching from New Sweden, Maine to Springfield, Virgina. Delegates gather together for worship and fellowship, to elect leaders, review finances, adopt a budget, and address the business of the conference.
What does it mean to be a delegate?
Delegates are representatives from member Covenant churches. Delegates vote on the policies and procedures presented to the Annual Meeting. They are also provided premium seating during the business sessions, and are given the privilege of speaking during the meeting and voicing their position on matters.
What if I am a member of a Church that has not yet joined the ECC?
Those who are planning on attending the Conference Annual Meeting as a representative from a church that has not yet joined the ECC (church plants, fellowship groups, etc) would register under “Guest” status. *Pastors from these churches who attend the Ministerial Association Annual Meeting will register as “Members” since their pastoral status within their church automatically makes them members of the Ministerial Association.
Can I attend if I am not a delegate?
Yes. You may attend the Annual Meeting without officially representing a local church or institution. Registered guests are provided with handouts at the Annual Meeting, as well as designated seating; however, they are not allowed to voice their opinions, ask questions, or vote. Everyone is welcome to participate in the worship sessions.
Where can I download a paper copy of the registration if I do not want to register online?
Click here to download a paper copy of the registration form.
How can I get more information about Christ Covenant Church in Harleysville?
Christ Covenant has a website you can visit: http://www.christ-covenant.org/
What kind of things are there to do in the Harleysville area?
Christ Covenant has put together a list of places to eat, shop and see in the area. Click here to download.
Hotels
Below are two hotel options with Group Rate Discounts near Christ Covenant Church, 2200 Mainland Road, Harleysville, PA 19438 and St. Peter’s Covenant Church 1006 Hilltown Pike, Hilltown, PA. We are delighted that you will be staying in the area for the conference!
Holiday Inn Lansdale
Reserve Now : http://www.holidayinn.com/hotels/us/en/kulpsville/phlku/hoteldetail?groupCode=ECC
ECC Rate: $109.00/night
1750 Sumneytown Pike, Kulpsville, PA 19443
(215) 368-3800
Approximately 1.5 miles from Harleysville Church
Approximately 8 miles from Hilltown Church
RESERVATIONS: Individuals can call the hotel directly. Please use the group code “ECC” provided when making all reservations.
GUARANTEE & BILLING: A major credit card is required to guarantee all individual reservations. Guests are responsible for all charges.Parking: All parking is complimentary for all overnight paying guests.
CANCELLATION POLICY: Reservations must be received by 03/31/2013; thereafter, reservations will be taken on a space available basis only.
Comfort Inn & Suites Quakertown
Reserve Now : Call 215-538-3000 using the group code ECC (Evangelical Covenant Conference)
2 Full Sized Beds – $79.20
1 King Bed – $79.20
1 King Bed+Pullout with Whirlpool – $103.20
2 Queens or 2 Kings + Sofa – $95.20
(Handicap rooms are available by request)
1905 John Fries Hwy, Quakertown, PA 18951
(215) 368-3000
Approximately 16.5 miles from Harleysville Church
Approximately 16.5 miles from Hilltown Church
RESERVATIONS: Group discount available on an individual “Call In” basis to hotel phone number. Use group code ECC (Evangelical Covenant Conference)
GUARANTEE & BILLING: A major credit card is required to guarantee all individual reservations.Parking: All parking is complimentary for all overnight paying guests.
CANCELLATION POLICY: Reservations must be received by 03/31/2013; 24 hour cancellation policy on all individual reservations.
